Jobscribe Limited (we) are committed to protecting your personal data and respecting your privacy.
The ‘jobscribe.work’ website (The Website), once you have accessed the site on any device. Any of the services accessible through The Website, which are candidate and worker matching services designed to match jobseekers with potential parties looking for staff (Services). This policy explains how we collect and process any personal data that we collect from you, or that you provide to us.
The Website and our Services are intended for those who are looking for employment and as such are of school-leaving age, we therefore do not knowingly collect data relating to those under the age of 16 (sixteen). Please read the following information with care in order to understand our practices regarding your personal data, and how we will treat it.
IMPORTANT INFORMATION AND WHO WE ARE
Jobscribe Limited is the data controller and is responsible for your personal data (referred to as "Jobscribe", "we", "us" or "our" in this policy).
Our full details are:
Full name of legal entity: Jobscribe Limited Name or title of DPO: Dan Curtis Email address: email@example.com Postal address: 10 Queen St, Ipswich, Suffolk, IP1 1SS
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.
This version was last updated on 25/11/2020. If, on review, it is deemed necessary, this policy may change. If changes are made, any changes will be posted here and, where appropriate, notified to you either via email or when you next log in to your profile. The updated policy may be displayed on-screen and you may be required to read and accept the changes in order to continue your use of the Services.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during our relationship with you.
Third party links
The Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. Please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services. Please check the privacy policies on these third-party sites before you submit any personal data to these websites or use their services.
YOUR DATA THAT WE COLLECT
We may collect, use, store and transfer different kinds of personal data about you as follows:
Identity Data. Contact Data. Work Skill Data. Soft Skill Data. Work History Data. Education & Qualification Data. Device Data. Content Data. Profile Data. Usage Data. Location Data.
We explain these categories of data in more detail below.
We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. Please note that, due to the anonymised nature of our profiles, it is important that you do not upload any such data or data that could be used to construe this information, using The Website in anyway, including, but not limited to, your bio.
HOW IS YOUR PERSONAL DATA COLLECTED?
We will collect and process the following data about you:
- Information you give us. This is information (including Profile, Identity, Contact, Work Skill Data, Remuneration, Work History, Education & Qualifications, Content, Work Skill Data, Soft Skill Data) which you will provide to us, with your consent, when creating your profile, or by other correspondence (i.e. email, chat or phone). You may also provide Location Data, which will be as notified by yourself, rather than using any function of your Device. This data may be collected at a number of ‘touch-points’, such as when you register to use our Service, subscribe to any additional Services, liaise via our social channels, share data with us or a potential employer or via any other correspondence with us. If you contact us in any way, we may keep a record of that correspondence.
- Information we collect about you. During each browser session with The Website, we will be provided with Content, Device and Usage Data. This data is not stored by us and is dropped once your browser session ends. We may also use services such as ‘Google Analytics’ for future use.
- Location Data. As mentioned above, Location Data will be collected via manual entry, however, you may also opt to let your device inform us of where you are. You can opt out of this at any time using the Location Settings on your device.
- Information we receive from other sources including third parties and publicly available sources. We will receive personal data about you from various third parties and public sources as set out below:
- Device Data from the following parties:
- analytics providers such as Google who are based outside of the UK
- Identity Data:
- if you agree to integrate your profile with a social media site (such as Facebook).
- Device Data from the following parties:
HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to do so. Most commonly we will use your personal data in the following circumstances:
Where you have provided consent for your data to be processed. Where the processing of your data is necessary for us to fulfil a contractual obligation with you. Where the processing is necessary for our legitimate reasons or the legitimate interests of a third party with no over-riding good reason to protect that data. Where we need to comply with a legal or regulatory obligation. Where the processing is necessary for us to complete a task in the public interest. In the unlikely scenario that processing your data will save somebody’s life.
For more information on the legal bases of the above, please click here.
We will only send you direct messages via email or text with your consent which you can withdraw at any time. We will only provide your identifiable data to third parties with your direct consent. We will not knowingly provide your data to third parties for marketing purposes.
DISCLOSURES OF YOUR PERSONAL DATA
When you consent to providing us with your personal data, we may also share your personal data with third parties from time to time as laid out below:
Please note that any information or data you chose to disclose to a third party via The Website will be accessed, used and stored by that third party under their own privacy policies and notices. Where you express an interest in a role please consider the employer’s privacy notice before doing so – when you express an interest we may be required to facilitate the transfer of your data to a third party database for the potential employer to monitor. Always carefully consider which information you disclose, and the terms of any third-party privacy notice.
Our data servers are based in Germany, a country which is governed by the same data protection roles as the UK. All of the data that we hold about you, is held securely on these servers.
Some of our external third parties (such as Google for web analytics) are based outside of the EEA so their processing of your personal data will involve a transfer of data outside the EEA.
When transferring any data outside of the EEA, we ensure a similar degree of protection is afforded to it by ensuring that at least one of the following safeguards is implemented:
Data will only be transferred to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. Details can be found here. With some service providers, we may use specific contracts (SCCs) that have been approved by the European Commission which give personal data the same protection it has in Europe. Check them out here.
Transfers to the US were also previously covered by the Privacy Shield arrangements, however, these were invalidated by the ECJ in July 2020. As a result of this, Google have switched their data protection protocols to the SCC model above and are still deemed secure.
All information you provide to us is stored on our secure servers or those of our suppliers (Google Analytics). When registering, you will have been provided with, or created a password that enables you to access the members only areas of The Website; you are responsible for the confidentiality of this password. Do not share your password with anyone.
Once we have received your information, we will use strict procedures and security features to try to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way.
Certain Services include social networking, chat room or forum features. Please ensure when using these features that you do not submit any personal data that you do not want to be seen, collected or used by other users.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator when we are legally required to do so.
We will only retain your data for as long as it is necessary for us to provide a service to you.
In some circumstances you can ask us to delete your data. When you delete your account from The Website and/or Service, we may delete all of your data within our databases and control.
Rather than delete your data, we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
YOUR LEGAL RIGHTS
Under certain circumstances you have the following rights under data protection laws in relation to your personal data.
You have the right to:
- Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
- if you want us to establish the data's accuracy;
- where our use of the data is unlawful but you do not want us to erase it;
- where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
- you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
You can exercise any of your rights at any time by contacting us at firstname.lastname@example.org.
DESCRIPTION OF CATEGORIES OF PERSONAL DATA
Identity Data: first name, last name, username or unique identifier, title, birthday (not full date of birth).
Contact Data: address, email address and telephone numbers.
Work Skill Data: details regarding your experience, skills and systems or tools that you have used.
Soft Skill Data: details regarding to your ‘soft’ skills (i.e. ambition, organised etc.)
Work History Data: details of current and past employers, experience levels, contracting parties or placements and career level
Education and Qualification Data: qualifications, schools/universities attended, certifications, diplomas and other information relating to, and supporting, your education and skillset. Content Data: any information that you upload via The Website including your CV, details of target salary, your interests, preferences, hobbies, professional status, or other digital content that you decide to share.
Profile Data: includes your username and password, usage history of The Website, feedback and survey responses.
Usage Data: includes details of your use of The Website including, but not limited to, traffic data and other communication data.
Location Data: includes your current location disclosed by GPS technology.
Device Data: includes details of the device, operating system and other technical information regarding the mobile or other computer device used to access The Website or Services.
Last updated 26/11/2020
TYPES OF COOKIES
The following types of cookies may be used when you visit the Site:
Advertising cookies are placed on your computer by advertisers and ad servers in order to display advertisements that are most likely to be of interest to you. These cookies allow advertisers and ad servers to gather information about your visits to the Site and other websites, alternate the ads sent to a specific computer, and track how often an ad has been viewed and by whom. These cookies are linked to a computer and do not gather any personal information about you.
Analytics cookies monitor how users reached the Site, and how they interact with and move around once on the Site. These cookies let us know what features on the Site are working the best and what features on the Site can be improved.
Our cookies are “first-party cookies” and can be either permanent or temporary. These are necessary cookies, without which the Site will not work properly or be able to provide certain features and functionalities. Some of these may be manually disabled in your browser but may affect the functionality of the Site.
Personalisation cookies are used to recognise repeat visitors to the Site. We use these cookies to record your browsing history, the pages you have visited, and your settings and preferences each time you visit the Site.
Security cookies help identify and prevent security risks. We use these cookies to authenticate users and protect user data from unauthorized parties.
Site Management Cookies
Site management cookies are used to maintain your identity or session on the Site so that you are not logged off unexpectedly, and any information you enter is retained from page to page. These cookies cannot be turned off individually, but you can disable all cookies in your browser.
Third-party cookies may be place on your computer when you visit the Site by companies that run certain services we offer. These cookies allow the third parties to gather and track certain information about you. These cookies can be manually disabled in your browser.
CONTROL OF COOKIES
Most browsers are set to accept cookies by default. However, you can remove or reject cookies in your browser’s settings. Please be aware that such action could affect the availability and functionality of the Site.
For more information on how to control cookies, check your browser or device’s settings for how you can control or reject cookies, or visit the following links:
In addition, you may opt-out of some third-party cookies through the Network Advertising Initiative’s Opt-Out Tool.
OTHER TRACKING TECHNOLOGIES
In addition to cookies, we may use web beacons, pixel tags, and other tracking technologies on the Site to help customise the Site and improve your experience. A “web beacon” or “pixel tag” is a tiny object or image embedded in a web page or email. They are used to track the number of users who have visited particular pages and viewed emails, as well as acquiring other statistical data. They collect only a limited set of data, such as a cookie number, time and date of page or email view, and a description of the page or email on which they reside. Web beacons and pixel tags cannot be declined. However, you can limit their use by controlling the cookies that interact with them.